Paraplanner

Nottingham (Ref AL891)

Salary £32,000 - £39,000 + benefits

My client is a very well-regarded boutique style IFA in Nottingham, dealing with high net worth clients.  They now have an exciting new vacancy for a Paraplanner to join their team and support the IFAs.

The role:

• To provide technical and research support to clients
• To provide technical support to the advisory team
• To produce accurate and comprehensive financial planning reports
• To produce cashflow analysis
• Ensure all dealings with clients are carried out in a professional, prompt, accurate and courteous manner.
• Ensure all supporting documentation is maintained according to current procedures

In addition:

• To maintain an understanding and awareness of relevant rules and processes
• To maintain and build on relevant technical knowledge
• Build deep and meaningful relationships with client
• Always be mindful of ways to improve the client experience and internal processes
• Polite, pro-active, excellent manner, relational, attention to detail, team player;
• Excellent organisational and planning skills with ability to prioritise workload and work to deadlines;
• Competent user of MS Office applications

The Person:

You will have the personal attributes necessary to fulfil the role and its requirements above and will also hold your Diploma in Financial Planning or be well on your way to completing this.  Previous paraplanning experience is a pre-requisite.

If this role is of interest, please apply in confidence with an up to date CV or call Angela Liscombe at North Oak Recruitment for a discussion.  We aim to respond to all applications but occasionally, due to overwhelming response, this is not always possible.  Should you not hear from us within 10 days please assume your application has been unsuccessful.  By submitting your CV you consent to it being retained for use in connection with this and future relevant and/or similar vacancies, you can of course, opt out of this at any time by emailing us. Our full Privacy Notice can be found on our website.

Financial Services / IFA Administrator

Leamington Spa (ref AL887)

£16,000 - £20,000 + benefits

My client is an established IFA in Leamington Spa and now has an exciting new vacancy for an Administrator to join their team and to provide both clerical and administrative support to the Advisors and Paraplanners.

The successful candidate will join the back office support team dealing with all aspects of client support work which is extremely varied and includes:

• Preparation for client meetings
• Client valuations
• Providing all the necessary requirements to the paraplanning team to enable them to create suitability reports
• Dealing with adhoc client queries
• Working from meeting notes and dealing with advisers requests
• Processing business and moving funds (buys/sells/switches) on platforms
• Maintaining client databases

 Skills and Knowledge

• Good written and oral communication skills.
• Good report writing skills.
• Methodical with good organisational skills.
• Computer literacy and good typing skills.
• A minimum GCSE grade for Maths and English of C or above
• Accurate with good attention to detail.
• Basic knowledge of the financial services sector is preferred.
• Knowledge of the following software packages and research tools would be an advantage although full training will be given: Intelliflo, Microsoft (Outlook, Word and Excel), Assureweb, Trustnet & Providers Websites.

If this role is of interest and you have the required skills and knowledge, then please apply in confidence with an up to date CV to Angela Liscombe at North Oak Recruitment.  We aim to respond to all applications but occasionally, due to overwhelming response, this is not always possible.  Should you not hear from us within 10 days please assume your application has been unsuccessful.  By submitting your CV you consent to it being retained for use in connection with this and future relevant and/or similar vacancies, you can of course, opt out of this at any time by emailing us. Our full Privacy Notice can be found on our website.

Senior Financial Services / IFA Administrator

Leamington Spa (ref AL886)

£18,000 - £25000 + benefits

An established and growing IFA in Leamington Spa has an exciting new vacancy for an experienced IFA/Financial Services Administrator to join their team and to provide both clerical and administrative support to the Advisors and Paraplanners.

The Role

• To deal with telephone / email enquiries.
• Create and maintain filing systems / client files.
• Arrange meetings / book appointments.
• Update and maintain the firms records / registers, and diary system as required.
• Requesting quotes / comparisons as requested by advisers
• Retrieving policy information from providers via phone or websites.
• Submitting new business. 
• Processing transactions on provider wrap platforms and ensuring a healthy cash balance is maintained
• Compiling invoices.
• Liaising with product providers as and when necessary.
• Assisting advisers to provide all required information to paraplanner to create suitability report.
• Assisting advisers to provide all required information for client meetings.
• To attend meetings as and when required.
• Create financial reports using spreadsheets.
• General office duties including filing, shredding, photocopying and binding

Skills and knowledge

• Good written and oral communication skills.
• Good report writing skills.
• Good methodical and organisational skills.
• Computer literacy and good typing skills.
• A minimum GCSE grade for Maths and English of C or above
• Accurate with good attention to detail.
• Detailed knowledge of the FCAs and the firms record keeping requirements.
• Basic knowledge of the financial services sector.
• Knowledge of the following software packages and research tools: Intelliflo, Microsoft (Outlook, Word and Excel), Assureweb, Trustnet & Providers Websites.

If this role is of interest and you have the required skills and knowledge, then please apply in confidence with an up to date CV to Angela Liscombe at North Oak Recruitment.  We aim to respond to all applications but occasionally, due to overwhelming response, this is not always possible.  Should you not hear from us within 10 days please assume your application has been unsuccessful.  By submitting your CV you consent to it being retained for use in connection with this and future relevant and/or similar vacancies, you can of course, opt out of this at any time by emailing us. Our full Privacy Notice can be found on our website.

Financial Services Administrator

Loughborough (our Ref AL883)

Salary to c£25,000 per annum + benefits

My client is a long established and forward-thinking IFA practice, and is part of a wider group which also encompasses legal and accountancy services.

They have an exciting new opportunity for a self-motivated individual to join their administration team, providing support to the Financial Advisers and Paraplanners within the organisation.

You will look after your own client bank and day to day will be involved with:

·        Handling enquiries

·        Valuations and quotations

·        Processing new business

·        Client reports

·        Pension transfers

·        Investments

·        Processing money laundering reports

·        Ensuring all paperwork is compliant

·        Scheduling meetings

The ideal candidate will have:

Working knowledge of using MS Office to a high and competent level within the office environment, especially MS Word, Excel and Outlook.

Working knowledge of principals and regulations as set out by the Financial Conduct Authority

Previous Financial industry experience.

Experience working in a busy administrative environment.

Achieved or working towards the Award in Financial Administration FA1 and FA2 or Certificate in Financial Planning (i.e. CF1 UK Financial Services, regulation and ethics) or similar via The Chartered Insurance Institute (CII).

If this role is of interest, please apply in confidence with an up to date CV to Angela Liscombe, North Oak Recruitment.  We aim to respond to all applications but occasionally, due to overwhelming response, this is not always possible.  Should you not hear from us within 10 days please assume your application has been unsuccessful.  By submitting your CV you consent to it being retained for use in connection with this and future relevant and/or similar vacancies, you can of course, opt out of this at any time by emailing us. Our full Privacy Notice can be found on our website.

IT Manager and Head of Facilities

Nottingham (our ref AL880)

Salary c£30,000 + benefits

My client is an award-winning Wealth Management company based in Nottingham and they now have an exciting new vacancy for an experienced IT Manager and Head of Facilities to join their team.  You will be responsible for the provision of facilities and IT infrastructure that have a professional appearance, are safe, secure and comfortable, and which facilitate effective and efficient work from our team.

Key responsibilities:

·        Responsible for the maintenance, improvement and provision of IT infrastructure, website and supplies (in conjunction with our IT support partners). This includes the placing and negotiating our IT support agreements.

·        Responsible for the pro-active maintenance and improvement of the office environment and facilities and ensuring a safe and healthy working environment.

·        Management and administration of the premises/property (through the Group SIPP) with support from the CEO and Company Accountant.

·        Responsible for licenses and registrations including domain names and data processing licenses.

·        Responsible for the maintenance, improvement and provision of all IT and telecoms infrastructure for the office and remote working.

·        Jointly responsible (with the CEO) for addressing cyber-crime risk/vulnerabilities (alongside our nominated support partners).

·        Management, maintenance and improvement of office facilities including regular/annual checks, ie. Air-conditioning, boiler service, fire extinguishers.

·        Office improvement projects.

·        Building maintenance and improvement projects (on behalf of the Group SIPP)

·        Health and Safety lead and co-ordinator.

·        Co-ordinate and plan required fire drills, first aid personnel and emergency procedures.

·        Manage and co-ordinate all relevant external contractors/suppliers to fulfil role and responsibilities.

·        Delegated responsibility from the CEO for the maintenance of our Disaster Recovery Policy (DRP).  Support the organisation of logistics in the event of the DRP being implemented.

·        Delegated responsibility from the CEO for the maintenance of the Information Risk Management (IRM)

• Support client workflow planning and client work delivery when required to do so

The Person

·        Polite, pro-active, excellent manner, relational, attention to detail, team player

·        Excellent organisational and planning skills with ability to prioritise workload and work to deadlines

·        Experienced communicator and relator

·        Competent user of MS Office applications

·        Experience and proven success in a similar role

If this role is of interest, please apply in confidence with an up to date CV to Angela Liscombe at North Oak Recruitment.  We aim to respond to all applications but occasionally, due to overwhelming response, this is not always possible.  Should you not hear from us within 10 days please assume your application has been unsuccessful.  By submitting your CV you consent to it being retained for use in connection with this and future relevant and/or similar vacancies, you can of course, opt out of this at any time by emailing us. Our full Privacy Notice can be found on our website.

Paraplanner

Nottingham (our ref AL879)

Salary to c£30,000 + benefits

My client is a prestigious Investments and Wealth Management organisation in Nottingham and now has an exciting opportunity for an enthusiastic and motivated individual to work within their Paraplanning team.

The role will involve working closely with the team of IFAs to deliver compliant financial advice to clients of the firm. This may involve conducting research, establishing client requirements, writing recommendation reports and managing the review service. In addition, the successful candidate will be willing to assist in all functions of the department, which may include administration, preparation of paperwork, customer queries and client facing tasks.

The successful candidate will have previous experience working as a Paraplanner in a professional environment and will be either qualified to or working towards CII level 4. Detailed knowledge of both corporate and private clients is required. You will be a team player, meticulous in your method of working and have excellent attention to detail whilst enjoying researching and analysing information. Exceptional customer service, telephone and interpersonal skills are also required along with IT proficiency.

If this role is of interest, please apply with an up to date CV.  We aim to respond to all applications but occasionally, due to overwhelming response, this is not always possible.  Should you not hear from us within 10 days please assume your application has been unsuccessful.  By submitting your CV you consent to it being retained for use in connection with this and future relevant and/or similar vacancies, you can of course, opt out of this at any time by emailing us. Our full Privacy Notice can be found on our website.

Finance Administrator

South Leicestershire (our ref AL878)

Salary to c£23,000 plus excellent benefits package

My client is an award-winning Wealth Management Organisation and they have a new opportunity for an experienced administrator to join their Finance Team.

The role:

Reconciling Income

Using current database to match cash against fee expectations

Maintaining accurate income records

Liaising with operation staff to ensure accuracy in figures

Checking under and over report to ensure correct matching of income

Checking adviser figures against expectations

Ensuring policy information matches expectation

Maintaining an accurate recurring income record for all clients

Chasing Outstanding Income

Running an Aged Debtors report and chasing outstanding income with providers and clients

Liaising with administration staff to ensure accuracy of input

Liaising with advisers on client debts

Maintaining a working relationship with providers in income departments

Maintaining an accurate database of agencies with providers

MI Reporting

Ensuring all opportunities raised by advisers match to the fee status

Maintaining introducer records and producing accurate pay away statements

Tracking payments from 3^rd parties and reconciling against the correct adviser

Other duties

Telephones

Supporting finance team in other duties

The Person:

Minimum of one year in a Financial Services Administration/reconciliation role

Excellent understanding of the financial planning process

Excellent numeracy and communication skills

Excellent telephone manner

Excellent team player

Proficient in IT skills, including high level of word processing and spread-sheet knowledge

Good planning and effective organisational skills

Honesty and integrity

Methodological approach to work

If this role is of interest, please apply with an up to date CV or contact Angela Liscombe at North Oak Recruitment.  We aim to respond to all applications but occasionally, due to overwhelming response, this is not always possible.  Should you not hear from us within 10 days please assume your application has been unsuccessful.  By submitting your CV you consent to it being retained for use in connection with this and future relevant and/or similar vacancies, you can of course, opt out of this at any time by emailing us. Our full Privacy Notice can be found on our website.

Senior Wealth Management Administrator

Nottingham (our Ref AL873)

Salary £19,000 to £29,000 depending on experience plus benefits

My client is a successful Wealth Management Organisation based in prestigious offices in Nottingham dealing with Investments, Pensions and Mortgages.  Due to continued growth, they now have an exciting new opportunity for an experienced Wealth Management Administrator to join their team.

The role will be varied and will include:

·        Maintaining effective diary system to ensure clients are offered review meetings at the appropriate time.

·        Contacting clients to book review meetings

·        Preparing meeting packs for Advisers including valuations and all other relevant documents

·        Ensuring that client meeting notes are recorded on the system

·        Constructing appropriate post meeting letters for issue to clients

·        Meeting and Greeting Advisers clients when meetings are held onsite.

·        Updating online systems

·        Sending off any Letters of Authority bought back from client meetings 

·        Processing change of address requests, updating systems and notifying the administration centres.

·        Updating systems and administration departments of any Death notifications following the Death Process.

·        Making adviser aware of documentation received in relation to their clients and providing general support as required.

·        Acting as a point of contact for clients and deal with routine issues/queries.

·        Client celebration cards and sympathy cards to be arranged as necessary and sent to clients.

·        Stationery stocks to be maintained ensuring all documentation is current

·        Completion of Confirmation Withdrawal and Rebalance Letters and Confirmation Fund Switch Letters

·        Submission of New Business

·        Preparation of  Sign Up meeting packs for Advisers

If this role is of interest and you have previously worked with a wealth management environment, then please apply with an up to date CV.  We aim to respond to all applications but occasionally, due to overwhelming response, this is not always possible.  Should you not hear from us within 10 days please assume your application has been unsuccessful.  By submitting your CV you consent to it being retained for use in connection with this and future relevant and/or similar vacancies, you can of course, opt out of this at any time by emailing us. Our full Privacy Notice can be found on our website.