Pension Scheme Secretary

Nottingham (our ref AL961)

Salary c£40,000 - £50,000 + benefits

My client is a leading professional pension trusteeship and governance firm. They provide a broad range of experience and in-depth expertise to meet client needs across the full spectrum of pension trusteeship and governance services and now have an exciting new opportunity for an experienced Pension Scheme Secretary to join their team.

The role and the person:

·        Self-starter, able to work unsupervised and occasionally remotely

·        Will be client facing, required to attend client scheme meetings (i.e. meetings of trustees) usually at client locations throughout the UK

·        Work on a varied portfolio of client schemes, large and small

·        Possess a good working knowledge of pensions law and practice for all types of occupational pension schemes DB, DC and Hybrid schemes

·        Able to use of all types of online communication tools including managing data in on-line portals (i.e. Board Pack/Effects)

·        Responsible for arranging trustee meetings, drafting agendas, meeting notes and minutes, maintaining and follow up of action logs

·        Liaise with professional advisers e.g. actuaries, lawyers

·        Act as point of contact for trustees and advisers

·        Possess project management skills

·        Work in small existing secretarial team of 3 people

·        Minimum 5 years experience required

If this role is of interest, please apply with an up to date CV.  We aim to respond to all applications but occasionally, due to overwhelming response, this is not always possible.  Should you not hear from us within 10 days please assume your application has been unsuccessful.  By submitting your CV you consent to it being retained for use in connection with this and future relevant and/or similar vacancies, you can of course, opt out of this at any time by emailing us.  Full Privacy Notice can be found on our website.

Director of Operations and Regulation

Nottingham (Our Ref AL958)

Competitive Salary and flexible working hours will be considered (minimum of 3 days per week)

My client is seeking an experienced professional, ideally having worked in Asset Management, to be responsible for the effective and efficient running of operational and financial matters, with specific compliance responsibility within the business.

The role will support and advise the Board in managing and developing long term plans for the business which will include oversight of operational risk, development of risk mitigation strategies and responsible for countering financial crime risk.

Key Responsibilities

• To review and assess the firms activities to assess compliance and operational risk whilst proactively leading on and building technical compliance frameworks.
• Provide advice, guidance and support to the Board and staff on compliance, finance and operational issues.
• Shape the firms activities to ensure compliance with all relevant FCA regulations involving the introduction of policies, systems and controls delivering training and conducting ongoing compliance monitoring and reporting.
• Preparing and transaction of all regulatory reporting to FCA (via Gabriel and Connect systems) reporting.
• Conduct Compliance Monitoring Program ensuring findings from monitoring are actioned in a timely manner.
• Preparation and updating of internal ICAAP process, oversight of financial reporting.
• Oversee complaints handling process, investigating and resolving complaints arising.
• Responsible for the MRLO function within the business and provide guidance and expertise in relation to operational risk.
• Build cyber risk resilience by understanding the changing developments in relation to cyber risks, IT and digital technology.

Essential Skills and Competence

• Knowledge of industry regulations, particularly in relation to the operation of Collective Investment Schemes.
• Demonstrate an analytical approach to operational problem solving and decision making.
• Demonstrable experience as a key influencer at board level, with the ability for long term strategic thinking and application.
• Ability to interpret, understand and communicate legal and regulatory rules and guidance.
• Highly developed communication and influencing skills and an ability to converse with stakeholders at all levels.
• At least 3 -5 years experience in a senior role, preferably with Compliance and Finance experience in an Asset Management business.
• Strong written and verbal communication skills.

• Degree level education (Finance, Law, Business, Mathematics).
• CISI Investment Administration Qualification.
• Relevant professional qualification (e.g. ICAEW, Legal qualification).

If this role is of interest, please apply with an up to date CV.  We aim to respond to all applications but occasionally, due to overwhelming response, this is not always possible.  Should you not hear from us within 10 days please assume your application has been unsuccessful.  By submitting your CV you consent to it being retained for use in connection with this and future relevant and/or similar vacancies, you can of course, opt out of this at any time by emailing us.  Full Privacy Notice can be found on our website.

Practice Manager  Wealth Management

Near Coventry (Our Ref AL959)

Salary to £35,000 pa + benefits inc generous holiday and pension scheme

My client is a successful and highly reputable IFA Practice located in Coventry, providing holistic advice across Investments, Retirement, Protection and Inheritance Tax Planning to wealthy private clients largely from an entrepreneurial background and the medical profession across the UK. They have embarked on an ambitious 10 year plan for rapid expansion of both our client base and back office staff team which has given rise to an exciting new opportunity.

The Opportunity

They are actively seeking to recruit a skilled individual to carry out the Practice Manager role within a fast-paced business. The role will involve supporting a successful and very busy Director/IFA and carrying out all the usual duties of running a busy office and supporting the Advisor. The brief includes managing what is currently a small but expanding team, all the internal services, processes and procedures, ensuring client satisfaction remains very high and the client base and business grows. This role also has some responsibility for Accounting Control and Marketing, to facilitate further growth.

Practice Manager - Duties

·        Reviewing existing procedures and maintaining the delivery of business administration and its systems

·        Ensuring that the business activities are processed and tracked via the companys back office/CRM system

·        Managing staff including performance and service delivery

·        Assisting in arranging and co-ordinating key marketing events throughout the year 

Practice Manager - Candidate Requirements

·        Have experience managing a back office/CRM System (Experience with Intelligent Office would be an advantage)

·        Being able to take instruction, prioritise and delegate in a fast-paced environment

·        Be a resourceful individual and a fast learner

·        Must have experience of managing a team and running a Financial Services Practice

·        Strong management, organisational and communication skills

·        The candidate must have an excellent telephone manner, be a self-starter, is expected to have a high level of independence and responsibility as well as being involved in a wide range of client-related work

·        A positive and hardworking approach and a proven ability to deliver

·        Some financial planning knowledge/qualifications is advantageous (further enhancement to any existing knowledge/qualifications will be supported)

·        Positive attitude and can-do mindset

If this role is of interest, please apply with an up to date CV.  We aim to respond to all applications but occasionally, due to overwhelming response, this is not always possible.  Should you not hear from us within 10 days please assume your application has been unsuccessful.  By submitting your CV you consent to it being retained for use in connection with this and future relevant and/or similar vacancies, you can of course, opt out of this at any time by emailing us.  Full Privacy Notice can be found on our website.

IFA Administrator

Warwick (ref AL957)

Competitive salary + benefits

12 month maternity contract, starting January 2020

My client is a well known, National IFA and Employee Benefits company and they have an opportunity for an IFA Administrator to join their team on a 12 month maternity contract.

As an Administrator within the Private Clients division, you will be working closely with a small team of IFAs, who provide holistic wealth management advice.  You will be responsible for providing efficient and effective administrative support, processing new business submissions, liaising with Paraplanners and IFAs to assist with the advice process and the creation of suitability reports as well as providing timely and accurate valuations.

The Ideal Person

You will have previous experience of working in a similar role (ideally in an IFA environment). Naturally, you will have excellent verbal and written communications skills, combined with a flair for problem solving and of course, excellent planning and organisation skills.

If this role is of interest, please apply with an up to date CV.  We aim to respond to all applications but occasionally, due to overwhelming response, this is not always possible.  Should you not hear from us within 10 days please assume your application has been unsuccessful.  By submitting your CV you consent to it being retained for use in connection with this and future relevant and/or similar vacancies, you can of course, opt out of this at any time by emailing us.  Full Privacy Notice can be found on our website.

Mortgage and Protection Administrator

Bromsgrove (Our Ref AL956)

Salary to £25,000 + benefits

My client is well established and now has an exciting new opportunity for an experienced Mortgage Administrator to join their team.

The Role:

Mortgage Application Processing

·        Dealing with providers, lenders and clients for case progression and case placement

·        Dealing with solicitors and conveyancers regarding exchange/completion dates

·        Managing review dates for existing clients

·        Ensure all necessary documentation is held within the clients file, meeting FCAs rule and regulations

New Client input into Client Database

·        Update and maintain client details in Client Database

·        Check all Anti Money Laundering information is current

·        Ensure all disclosure documents are signed, dated and uploaded to database

·        Prepare and send-off authority letters and send to client for signature

·        Input details of existing mortgages and protection policies

Adviser, Client, Provider Requests

·        Obtain illustrations, application forms, Key Feature Documents and other relevant supporting documentation

·        Prepare suitability reports for adviser to check and amend where necessary

New Business Submission

·        Submit new life and general business to provider and enter details of case into Client Database

·        Track new business and current position, updating Adviser accordingly

Skills, Knowledge, Qualifications and Behaviours:

Primary

·        Minimum of one year in a Mortgage Administration role

·        Familiarity with mortgage, protection and GI research and sourcing software

·        CeMAP qualified an advantage but not essential (or equivalent)

·        Excellent understanding of the Mortgage application process

·        Excellent communication skills at all levels

·        Excellent telephonemanner

·        Excellent team player

·        Proficient in IT skills, knowledge of industry software preferable

·        High level of word processing and spreadsheet knowledge

Personal Skills

·        Good planning and effective organisational skills

·        Honesty and integrity with a methodological approach to work

If this role is of interest please apply with an up to date CV.  We aim to respond to all applications but occasionally, due to overwhelming response, this is not always possible.  Should you not hear from us within 10 days please assume your application has been unsuccessful.  By submitting your CV you consent to it being retained for use in connection with this and future relevant and/or similar vacancies, you can of course, opt out of this at any time by emailing us.  Full Privacy Notice can be found on our website.

Financial Services / IFA Administrator

Leamington Spa (ref AL954)

£18,000 - £25000 + benefits

An established and growing IFA in Leamington Spa has an exciting new vacancy for an experienced IFA/Financial Services Administrator to join their team and to provide both clerical and administrative support to the Advisors and Paraplanners.

 The Role

§  To deal with telephone / email enquiries.

§  Create and maintain filing systems / client files.

§  Arrange meetings / book appointments.

§  Update and maintain the firm’s records / registers, and diary system as required.

§  Requesting quotes / comparisons as requested by advisers

§  Retrieving policy information from providers via phone or websites.

§  Submitting new business. 

§  Processing transactions on provider wrap platforms and ensuring a healthy cash balance is maintained

§  Compiling invoices.

§  Liaising with product providers as and when necessary.

§  Assisting advisers to provide all required information to paraplanner to create suitability report.

§  Assisting advisers to provide all required information for client meetings.

§  To attend meetings as and when required.

§  Create financial reports using spreadsheets.

§  General office duties including filing, shredding, photocopying and binding

Skills and knowledge

• Good written and oral communication skills.
• Good report writing skills.
• Good methodical and organisational skills.
• Computer literacy and good typing skills.
• A minimum GCSE grade for Maths and English of C or above
• Accurate with good attention to detail.
• Detailed knowledge of the FCA’s and the firm’s record keeping requirements.
• Basic knowledge of the financial services sector.
• Knowledge of the following software packages and research tools: Intelliflo, Microsoft (Outlook, Word and Excel), Assureweb, Trustnet & Providers Websites.

If this role is of interest, please apply with an up to date CV.  We aim to respond to all applications but occasionally, due to overwhelming response, this is not always possible.  Should you not hear from us within 10 days please assume your application has been unsuccessful.  By submitting your CV you consent to it being retained for use in connection with this and future relevant and/or similar vacancies, you can of course, opt out of this at any time by emailing us.  Full Privacy Notice can be found on our website.

Purchase Ledger / Administrator

Market Harborough (Our Ref AL953)

Salary £18,000 - £22,000 per annum

My client is a prestigious organisation providing specialist services in and around London and they are now looking for a Purchase Ledger / Administrator to fill this key role within their head office in Market Harborough.  The main responsibilities of the role are:

Administration Support to include:

·        Answering the telephone

·        Handling incoming and outgoing post

·        Filing

·        Typing letters

Purchase Ledger, to include:

·        Entering purchase invoices using Sage Construct.

·        Reconciling statements and liaising with suppliers.

·        Credit Control

·        General Office duties to include helping with maintaining a clean office and environment.

·        Support to the Directors of the company and the Accounts Manager in day to day running of the office.

Other duties to include:

·        Archiving data

·        Liaising with IT support when necessary

·        Office mobile support

·        General typing.

·        Creating new jobs files

·        Keeping Sage database up to date

·        Hotel bookings

·        Keep a log of Quotations and Tenders

The Ideal Person:

Essential

• Previous administration experience
• Purchase Ledger / credit control experience

 Desirable

• Previous experience within the construction industry
• Experience dealing with a large volume of invoices

The benefits:

Full Time Position  9am-5pm Monday to Friday with 1 hour lunch

Full driving license preferable

Holiday 20 days + standard bank holidays

If this role is of interest, please apply with an up to date CV.  We aim to respond to all applications but occasionally, due to overwhelming response, this is not always possible.  Should you not hear from us within 10 days please assume your application has been unsuccessful.  By submitting your CV you consent to it being retained for use in connection with this and future relevant and/or similar vacancies, you can of course, opt out of this at any time by emailing us.  Full Privacy Notice can be found on our website.

Administration Assistant – Investments Team

Nottingham City Centre  (Our Ref AL951)

Salary to c£25,000 including generous benefits and 25 days holiday per annum

My client is a successful Wealth Management and Investments organisation within a legal practice, and they are now looking for an experienced Financial Services Administrator to join the team at their Nottingham office.

Working with Independent Financial Advisers, Paraplanners and other Administrators you will be determined and self-motivated and comfortable working under pressure towards tight deadlines.  Responsibilities will include, but not limited to, the following:

• Handling sensitive client data between different IT systems including Intelliflo
• Managing Adviser diaries and dealing with general client administration
• Managing group pension data
• Processing mail merges for bulk reporting processes and communications to clients therefore a good understanding of Windows including Word and Excel is essential.
• The role will also involve dealing with third party providers and communicating with the firm’s clients consequently the ability to communicate with confidence is paramount.
• Processing administrative changes to client portfolios so a prior knowledge of platforms and WRAP products is ideal, although further training can be provided.

The successful candidate will have an eye for detail and a good understanding of Financial Services products.  You will be highly organised and an effective researcher.

Ideally, you will also have prior knowledge of research tools for example FE Analytics, Dynamic Planner, DMS, Cash Calc, Avelo Exchange giving you the ability to produce quotes and research for client meetings and data management.  Whilst this would be ideal it is not essential as further training can be provided.

This is a rewarding role in a forward thinking and progressive company for the right individual who is committed to making personal progress.

If this role is of interest please apply with an up to date CV.  We aim to respond to all applications but occasionally, due to overwhelming response, this is not always possible.  Should you not hear from us within 10 days please assume your application has been unsuccessful.  By submitting your CV you consent to it being retained for use in connection with this and future relevant and/or similar vacancies, you can of course, opt out of this at any time by emailing us.  Full Privacy Notice can be found on our website.

Personal Administrator  Wealth Management

Leicestershire (our ref AL949)

Salary £17,000 - £25,000 depending on experience inc benefits

My client is a long established IFA organisation, with a pedigree lasting over 40 years.  They now have an exciting new opportunity for an individual to join their administrative support team, providing valuable support to the financial advisors.

Responsibilities

§  To prepare paper based and computer based files for new and existing clients and to maintain all client files in a compliant and tidy manner. 

§  To ensure that advisors have completed necessary documentation i.e. Fact Finds, Client Agreements, Service Agreements, Anti Money Laundering Verification Documentation to ensure that files remain complaint prior to recommendations being made and any transactions being processed.

§  To gather sufficient information i.e. information on existing plans/arrangements, provide relevant information for proposed new plans/arrangements to enable advisor to review client needs

§  To prepare client valuations as and when required to enable advisor to review client needs.

§  To ensure that all necessary plan/arrangement information and necessary forms, illustrations/ quotations are available prior to a report request being made by the advisor.

§  To assist in the completion of appropriate forms as necessary to enable new business to be processed or enable changes to existing contracts on behalf of advisors/clients as and when required.

§  To structure letters to providers, clients etc. to obtain information or enable any transactions to be processed using appropriate standard letters as provided.

§  To ensure that transactions/requests are completed in a timely manner as outside influences dictate and prioritise workload accordingly.

§  To answer telephone calls and to cover reception when required.

§  To frank post as necessary ready for collection.

§  We encourage everyone to work as part of a team, thus ensuring all tasks are shared equally and dealt with efficiently.

Skills and knowledge

§  Computer literate, including a working knowledge of Microsoft Office (Word, Excel etc.).

§  Knowledge of IO software and Platforms (preferred but not essential as training will be given)

§  Detailed knowledge of administrative and advisory processes to satisfy RDR, TCF requirements and FCA regulation.

§  No necessary qualifications required although Certificate in Financial Planning would be advantageous.

If this role is of interest, please apply with an up to date CV.  We aim to respond to all applications but occasionally, due to overwhelming response, this is not always possible.  Should you not hear from us within 10 days please assume your application has been unsuccessful.  By submitting your CV you consent to it being retained for use in connection with this and future relevant and/or similar vacancies, you can of course, opt out of this at any time by emailing us.  Full Privacy Notice can be found on our website.

IFA Administrator

West Bridgford (Our Ref AL946)

Full time role

Salary between £22,000 and £26,000

My client is a very well established and well regarded IFA based in West Bridgford, and they now have an exciting new opportunity for an experienced IFA Administrator to join their existing team.

Role will include:

Working in a team to assist the Advisers in the business

Dealing with HNW Client queries

Preparing paperwork for client meetings

Processing and following up on new business

Dealing with daily incoming and outgoing post

Logging of new business and keeping all tasks updated on Intelligent Office

The Person:

Ideally a minimum 3-5 years’ experience working for HNW IFA/Financial Planning Company

Preferred Experience in using Intelligent Office

Candidates must be professional, have exceptional attention to detail and a strong work ethic

If this role is of interest, please apply with an up to date CV.  We aim to respond to all applications but occasionally, due to overwhelming response, this is not always possible.  Should you not hear from us within 10 days please assume your application has been unsuccessful.  By submitting your CV you consent to it being retained for use in connection with this and future relevant and/or similar vacancies, you can of course, opt out of this at any time by emailing us.  Full Privacy Notice can be found on our website.