Financial Services / IFA Administrator

Leamington Spa (ref AL954)

£18,000 - £25000 + benefits

An established and growing IFA in Leamington Spa has an exciting new vacancy for an experienced IFA/Financial Services Administrator to join their team and to provide both clerical and administrative support to the Advisors and Paraplanners.

 The Role

§  To deal with telephone / email enquiries.

§  Create and maintain filing systems / client files.

§  Arrange meetings / book appointments.

§  Update and maintain the firm’s records / registers, and diary system as required.

§  Requesting quotes / comparisons as requested by advisers

§  Retrieving policy information from providers via phone or websites.

§  Submitting new business. 

§  Processing transactions on provider wrap platforms and ensuring a healthy cash balance is maintained

§  Compiling invoices.

§  Liaising with product providers as and when necessary.

§  Assisting advisers to provide all required information to paraplanner to create suitability report.

§  Assisting advisers to provide all required information for client meetings.

§  To attend meetings as and when required.

§  Create financial reports using spreadsheets.

§  General office duties including filing, shredding, photocopying and binding

Skills and knowledge

• Good written and oral communication skills.
• Good report writing skills.
• Good methodical and organisational skills.
• Computer literacy and good typing skills.
• A minimum GCSE grade for Maths and English of C or above
• Accurate with good attention to detail.
• Detailed knowledge of the FCA’s and the firm’s record keeping requirements.
• Basic knowledge of the financial services sector.
• Knowledge of the following software packages and research tools: Intelliflo, Microsoft (Outlook, Word and Excel), Assureweb, Trustnet & Providers Websites.

If this role is of interest, please apply with an up to date CV.  We aim to respond to all applications but occasionally, due to overwhelming response, this is not always possible.  Should you not hear from us within 10 days please assume your application has been unsuccessful.  By submitting your CV you consent to it being retained for use in connection with this and future relevant and/or similar vacancies, you can of course, opt out of this at any time by emailing us.  Full Privacy Notice can be found on our website.

Purchase Ledger / Administrator

Market Harborough (Our Ref AL953)

Salary £18,000 - £22,000 per annum

My client is a prestigious organisation providing specialist services in and around London and they are now looking for a Purchase Ledger / Administrator to fill this key role within their head office in Market Harborough.  The main responsibilities of the role are:

Administration Support to include:

·        Answering the telephone

·        Handling incoming and outgoing post

·        Filing

·        Typing letters

Purchase Ledger, to include:

·        Entering purchase invoices using Sage Construct.

·        Reconciling statements and liaising with suppliers.

·        Credit Control

·        General Office duties to include helping with maintaining a clean office and environment.

·        Support to the Directors of the company and the Accounts Manager in day to day running of the office.

Other duties to include:

·        Archiving data

·        Liaising with IT support when necessary

·        Office mobile support

·        General typing.

·        Creating new jobs files

·        Keeping Sage database up to date

·        Hotel bookings

·        Keep a log of Quotations and Tenders

The Ideal Person:

Essential

• Previous administration experience
• Purchase Ledger / credit control experience

 Desirable

• Previous experience within the construction industry
• Experience dealing with a large volume of invoices

The benefits:

Full Time Position  9am-5pm Monday to Friday with 1 hour lunch

Full driving license preferable

Holiday 20 days + standard bank holidays

If this role is of interest, please apply with an up to date CV.  We aim to respond to all applications but occasionally, due to overwhelming response, this is not always possible.  Should you not hear from us within 10 days please assume your application has been unsuccessful.  By submitting your CV you consent to it being retained for use in connection with this and future relevant and/or similar vacancies, you can of course, opt out of this at any time by emailing us.  Full Privacy Notice can be found on our website.

Financial Services Administrator 

Nottingham City Centre  (Our Ref AL951)

Salary to c£25,000 including generous benefits and 25 days holiday per annum

My client is a successful Wealth Management and Investments organisation within a legal practice, and they are now looking for an experienced Financial Services Administrator to join the team at their Nottingham office.

Working with Independent Financial Advisers, Paraplanners and other Administrators you will be determined and self-motivated and comfortable working under pressure towards tight deadlines.  Responsibilities will include, but not limited to, the following:

• Handling sensitive client data between different IT systems including Intelliflo
• Managing Adviser diaries and dealing with general client administration
• Managing group pension data
• Processing mail merges for bulk reporting processes and communications to clients therefore a good understanding of Windows including Word and Excel is essential.
• The role will also involve dealing with third party providers and communicating with the firm’s clients consequently the ability to communicate with confidence is paramount.
• Processing administrative changes to client portfolios so a prior knowledge of platforms and WRAP products is ideal, although further training can be provided.

The successful candidate will have an eye for detail and a good understanding of Financial Services products.  You will be highly organised and an effective researcher.

Ideally, you will also have prior knowledge of research tools for example FE Analytics, Dynamic Planner, DMS, Cash Calc, Avelo Exchange giving you the ability to produce quotes and research for client meetings and data management.  Whilst this would be ideal it is not essential as further training can be provided.

This is a rewarding role in a forward thinking and progressive company for the right individual who is committed to making personal progress.

If this role is of interest please apply with an up to date CV.  We aim to respond to all applications but occasionally, due to overwhelming response, this is not always possible.  Should you not hear from us within 10 days please assume your application has been unsuccessful.  By submitting your CV you consent to it being retained for use in connection with this and future relevant and/or similar vacancies, you can of course, opt out of this at any time by emailing us.  Full Privacy Notice can be found on our website.

Personal Administrator  Wealth Management

Leicestershire (our ref AL949)

Salary £17,000 - £25,000 depending on experience inc benefits

My client is a long established IFA organisation, with a pedigree lasting over 40 years.  They now have an exciting new opportunity for an individual to join their administrative support team, providing valuable support to the financial advisors.

Responsibilities

§  To prepare paper based and computer based files for new and existing clients and to maintain all client files in a compliant and tidy manner. 

§  To ensure that advisors have completed necessary documentation i.e. Fact Finds, Client Agreements, Service Agreements, Anti Money Laundering Verification Documentation to ensure that files remain complaint prior to recommendations being made and any transactions being processed.

§  To gather sufficient information i.e. information on existing plans/arrangements, provide relevant information for proposed new plans/arrangements to enable advisor to review client needs

§  To prepare client valuations as and when required to enable advisor to review client needs.

§  To ensure that all necessary plan/arrangement information and necessary forms, illustrations/ quotations are available prior to a report request being made by the advisor.

§  To assist in the completion of appropriate forms as necessary to enable new business to be processed or enable changes to existing contracts on behalf of advisors/clients as and when required.

§  To structure letters to providers, clients etc. to obtain information or enable any transactions to be processed using appropriate standard letters as provided.

§  To ensure that transactions/requests are completed in a timely manner as outside influences dictate and prioritise workload accordingly.

§  To answer telephone calls and to cover reception when required.

§  To frank post as necessary ready for collection.

§  We encourage everyone to work as part of a team, thus ensuring all tasks are shared equally and dealt with efficiently.

Skills and knowledge

§  Computer literate, including a working knowledge of Microsoft Office (Word, Excel etc.).

§  Knowledge of IO software and Platforms (preferred but not essential as training will be given)

§  Detailed knowledge of administrative and advisory processes to satisfy RDR, TCF requirements and FCA regulation.

§  No necessary qualifications required although Certificate in Financial Planning would be advantageous.

If this role is of interest, please apply with an up to date CV.  We aim to respond to all applications but occasionally, due to overwhelming response, this is not always possible.  Should you not hear from us within 10 days please assume your application has been unsuccessful.  By submitting your CV you consent to it being retained for use in connection with this and future relevant and/or similar vacancies, you can of course, opt out of this at any time by emailing us.  Full Privacy Notice can be found on our website.

IFA Administrator

West Bridgford (Our Ref AL946)

Full time role

Salary between £22,000 and £26,000

My client is a very well established and well regarded IFA based in West Bridgford, and they now have an exciting new opportunity for an experienced IFA Administrator to join their existing team.

Role will include:

Working in a team to assist the Advisers in the business

Dealing with HNW Client queries

Preparing paperwork for client meetings

Processing and following up on new business

Dealing with daily incoming and outgoing post

Logging of new business and keeping all tasks updated on Intelligent Office

The Person:

Ideally a minimum 3-5 years’ experience working for HNW IFA/Financial Planning Company

Preferred Experience in using Intelligent Office

Candidates must be professional, have exceptional attention to detail and a strong work ethic

If this role is of interest, please apply with an up to date CV.  We aim to respond to all applications but occasionally, due to overwhelming response, this is not always possible.  Should you not hear from us within 10 days please assume your application has been unsuccessful.  By submitting your CV you consent to it being retained for use in connection with this and future relevant and/or similar vacancies, you can of course, opt out of this at any time by emailing us.  Full Privacy Notice can be found on our website.

Senior Financial Services Administrator

West Bridgford (Our Ref AL942)

Salary to £26,000 pa + generous benefits inc. annual bonus, pension, DIS

Our client, a prestigious IFA in West Bridgford, has an exciting new opportunity for an experienced IFA Administrator to join their team of highly motivated individuals and provide business support to a Senior Director.

Responsibilities

·        To compile advanced suitability reports from structured templates

·        Preparing research, agendas and paperwork for client review meetings

·        Being responsible for following process and procedures for both yourself and the Director

·        To act as a liaison point for clients and providers

·        To maintain and update client information, preferably within Xplan and AWS Morningstar

·        To assist the Managing Director and Practice Manager with operational projects where requested

Personal Skills and qualities required

·        Organised

·        Pro-active and able to multi-task

·        Numerate with good analytical skills

·        Excellent standard of written & verbal communication

·        Professional and positive attitude

·        Strong interpersonal skills

Qualifications/knowledge/experience required

·        Good working knowledge of Microsoft Office & Outlook

·        Knowledge of XPLAN Software and AWS Morningstar would be an advantage

·        Have at least 5 years plus relevant experience, within a senior administrative role in Financial Services

·        Experience within financial report writing

·        Professional / CII qualifications are an advantage

If this role is of interest, please apply with an up to date CV.  We aim to respond to all applications but occasionally, due to overwhelming response, this is not always possible.  Should you not hear from us within 10 days please assume your application has been unsuccessful.  By submitting your CV you consent to it being retained for use in connection with this and future relevant and/or similar vacancies, you can of course, opt out of this at any time by emailing us.  Full Privacy Notice can be found on our website.

IFA Administrator

Leicester (Our Ref AL955)

Salary to c£26,000 per annum plus benefits

Employing around 80 individuals across the UK, my client, an Independent Financial Advisory company, has an exciting new role for an experienced administrator to join their Leicestershire based team.

The Role

·        To prepare paperwork for client applications and ensure that it is correctly presented to the client

·        To submit all new business, whether by post or online, ensuring accuracy.

·        To deal with any follow on work such as investing monies, paying out pension benefits etc

·        Chasing all new business to completion and payment of fees

·        Entering all business and client contact onto the back office system, and ensuring this is maintained

·        Keeping the Financial Strategies team updated on cases

·        To obtain illustrations for new business, including pensions, drawdown, annuities and any other products as required

·        To prepare client valuations and any necessary paperwork for client reviews

·        To undertake cash flow analysis

·        To deal with general client queries as required.

·        To administer letters of authority

·        To be able to undertake pension transfer comparisons using O&M

·        To maintain a diary system for client reviews and other work

·        To keep member clients informed regularly, and to meet and manage client expectations

·        To liaise directly with clients to help ensure a high level of service at all times

·        To prepare key reports from Intelligent Office to assist senior management with monthly reporting to the Board of Directors

SKILLS

·        Demonstrate good communication skills and have experience of dealing with third party providers and clients in a professional and competent manner on the telephone, by email and post.

·        Experience of Intelligent Office or similar

·        Demonstrate excellent word / excel skills

·        Identify areas where changes to processes will create a better outcome for team members and our customers

·        To be able to work proactively, efficiently and effectively to deadlines and demonstrate good diary management

If this role is of interest, please apply with an up to date CV.  We aim to respond to all applications but occasionally, due to overwhelming response, this is not always possible.  Should you not hear from us within 10 days please assume your application has been unsuccessful.  By submitting your CV you consent to it being retained for use in connection with this and future relevant and/or similar vacancies, you can of course, opt out of this at any time by emailing us.  Full Privacy Notice can be found on our website.

Paraplanner

Nottingham (Our Ref AL939)

Salary to c£35,000 per annum + benefits

Our client is a very well established wealth management company and they now have an exciting new vacancy for an experienced Paraplanner to join their team.  You will be working closely within a team, and providing technical support to Wealth Planners who provide holistic financial planning to Mid - High Net Worth Private clients.

Main responsibilities of the role:

·        Technical research

·        Report writing and drafting advice letters

·        Keeping client affairs under review

·        Managing client expectations

·        Liaising with the relevant administration teams

The ideal Person:

·        Previous paraplanning experience within a wealth planning environment

·        IT literate with experience of industry software

·        CII qualified, ideally to Diploma Level 4

If this role is of interest, please apply in confidence or call Angela Liscombe at North Oak Recruitment for a confidential discussion. We aim to respond to all applications but occasionally, due to overwhelming response, this is not always possible.  Should you not hear from us within 10 days please assume your application has been unsuccessful.  By submitting your CV you consent to it being retained for use in connection with this and future relevant and/or similar vacancies, you can of course, opt out of this at any time by emailing us. Our full Privacy Notice can be found on our website.

Client Relationship Manager  (Ref AL933)

South Leicestershire

Salary £23,000 to c£30,000 + benefits and bonus

My client is a forward thinking IFA based in Leicestershire and they are looking to appoint a Client Relationship Manager to join an existing team.

This is a key administrative role within the company which also involves developing and nurturing long lasting client relationships.

Day to day, your role will involve carrying out all pre and post meeting administration, for both corporate and private clients.  This will involve adhering to strict company and FCA guidelines, and working to tight deadlines.  You will also have the opportunity to be involved in client meetings, and so in addition to your time management skills, systematic and forward thinking approach, you will be professional, confident and credible.

Knowledge Required

A background within wealth management, ideally in an IFA environment

Part or fully industry qualified

A good understanding of life, investment and pension products for both Corporate and Private clients

Working knowledge of Industry IT systems

Report writing skills

Experience of fund switching

Knowledge of Compliance requirements

Personal Attributes

Self motivated

Ability to work within a pressured environment and to tight deadlines

Keen to self develop

Able to work within a team

Ambitious

This is a fantastic opportunity for an individual who has a good solid grounding within the financial services industry and who would like to take their career to the next level.  If you would like to apply then please send an up to date CV or call Angela Liscombe at North Oak Recruitment for a confidential discussion.  

We aim to respond to all applications but occasionally, due to overwhelming response, this is not always possible.  Should you not hear from us within 10 days please assume your application has been unsuccessful.  By submitting your CV you consent to it being retained for use in connection with this and future relevant and/or similar vacancies, you can of course, opt out of this at any time by emailing info@northoakrec.co.uk.  Full Privacy Notice can be found on our website